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Assistant Registrar - 3400
Pembroke, NC
Job Description
Assistant Registrar - 3400
Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply Now link/button.
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Please see Special Instructions for more details.
This position is subject to the successful completion of an employment background check. An employment background check includes a criminal background check, employment verification, reference checks, license verification (if applicable) and credit history check (if applicable). In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. New employees are paid only by direct deposit to the financial institution of their choice. Candidates claiming Veterans Preference must attach a copy of their DD-214 as a part of the online application process.
UNC Pembroke is an Equal Opportunity Employer. The University prohibits discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibits discrimination against all individuals based on their age, race, color, genetic information, religion, sex, sexual orientation, gender identity or expression and national origin. UNC Pembroke is a VEVRAA Federal Contractor and seeks priority referrals of protected veterans for our openings.
UNC Pembroke is an Equal Opportunity Employer. The University prohibits discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibits discrimination against all individuals based on their age, race, color, genetic information, religion, sex, sexual orientation, gender identity or expression and national origin. UNC Pembroke is a VEVRAA Federal Contractor and seeks priority referrals of protected veterans for our openings.
Position Details
Applicant Documents
Position Information
| Division | Academic Affairs |
|---|---|
| Department | Registrar's Office |
| Working Title | Assistant Registrar - 3400 |
| Vacancy Type | EHRA Instructional Research and IT |
| Min T/E Requirements | Master's degree preferred or a Bachelor's degree from appropriately accredited institution and minimum two (2) years' experience in a registrar's, admissions, or academic advising role. Experience in transfer articulation and student information systems, preferably Banner 9. |
| FTE | 1 |
| Recruitment Range | Commensurate upon Education and Experience |
| Anticipated Hiring Range | Commensurate upon Education and Experience |
| Position # | 3400 |
| FLSA Status | Exempt |
| Months per year | 12 |
| Primary Purpose of Organization Unit | Focusing on Technology, Compliance, and Quality, the Registrar's Office connects students, faculty, and staff with approved policies, procedures, and processes to maintain timely and accurate academic records and curriculum. We balance best practices with forward thinking and new technologies to provide quality and compliant services to students, faculty, staff, and the community. |
| Primary Purpose of Position | The Assistant Registrar is a member of the Registrar's leadership team and is expected to be an effective manager and an active participant in improving services throughout the university. The Assistant Registrar is primarily responsible for maintaining accuracy, integrity, and efficiency of student academic records and associated processes as well as delivering appropriate information and services. Additionally, this position requires a solid understanding of how to leverage information and ideas to support student needs and strategic goals, maintains knowledge of campus policies, procedures, and best practices, and works collaboratively across campus to maximize the effectiveness of services provided to all. |
| Job Description | Duties and Tasks: * Prepare, submit, correct federal enrollment reports to NSLDS, with the use of the National Student Clearinghouse, in compliance with established guidelines and deadlines. Participate in compliance audits. * Manage the creation and maintenance of the master room schedule, providing Registrar support to academic course/section scheduling. Serve as primary personnel with the implementation and maintenance of course scheduling software. * Oversee all aspects of transfer credit award and articulation related to the Registrar's Office, in collaboration with other departments. * Provide leadership and development for the Registrar team. Proactively recommend and adjust to needed changes swiftly, giving appropriate focus to student retention and employee development opportunities. * Maintain and safeguard the integrity of academic records and requests, daily operations of the organizational unit, and compliance with the University, state, federal laws, policies, and regulations. Communicate and implement updates, changes, and needs related to Registrar systems with the impacted campus community. Serve on several advisory groups or conversations across the university. * Execute academic term processes, e.g., academic standing, immunization file, drop-for-non-payment, term set-up, grade management, registration preparation, and other technical needs as mandated by general administration, and in conjunction with Registrar and Technical Support Analyst. Produce reports from associated software systems for the Registrar, Associate Provost, and other administrators. * Special projects and other duties as assigned. |
| Management Preference | * Master's degree preferred. Bachelor's degree from appropriately accredited institution and minimum two (2) years experience in a registrar's, admissions, or academic advising role. * Experience in transfer articulation and student information systems, preferably Banner 9. |
| Lic or Certification required by statute or regulation |
Posting Information
| Job Opening Date | 12/06/2023 |
|---|---|
| Job Closing Date | |
| Open Until Filled | Yes |
| Posting Category | Managerial/Non-Faculty Professional |
| Posting Number | EPA00871 |
| Quick Link to Posting | |
| Special Instructions to Applicants | This position is subject to the successful completion of an employment background check. An employment background check includes a criminal background check, employment verification, reference checks, license verification (if applicable) and credit history check (if applicable). In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. New employees are paid only by direct deposit to the financial institution of their choice. Candidates claiming Veterans Preference must attach a copy of their DD-214 as a part of the online application process. UNC Pembroke is an Equal Opportunity Employer. The University prohibits discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibits discrimination against all individuals based on their age, race, color, genetic information, religion, sex, sexual orientation, gender identity or expression and national origin. UNC Pembroke is a VEVRAA Federal Contractor and seeks priority referrals of protected veterans for our openings. |
Required Documents
Posting Specific Questions
- C V/Resume
- Cover Letter
- Other Document
- Other Document 2
Required fields are indicated with an asterisk (*).
- *
How did you hear about this employment opportunity?
- Agency Referral
- American Librarian Association (ALA)
- Association of Fundraising Professionals
- BlacksInHigherEd.com
- Career Builder
- Chronicle of Higher Education
- Cosida
- CUPA HR
- Disabled in Higher Ed
- Disability Website (Other)
- Educause
- Glassdoor
- HigherEdJobs
- Indeed
- Inside Higher Ed
- Journal of Blacks in Higher Education
- Monster
- NACUBO
- NativeAmericansInHigherEd.com
- Native Hire
- NCAA Market
- NC Works Online / One Stop Center
- Newspaper
- Personal Referral
- Placement Exchange
- SACUBO
- Society of Human Resources Management (SHRM)
- StudentAffairs.com
- UNC Collaborative Website
- UNC Pembroke Online Employment System
- Veterans Advantage Jobs & Career Network
- Veteran Website (Other)
- VeteransInHigherEd.com
- Vocational Rehab
- Women in Higher Education
- Website - Other
- *
Have you worked in a higher education environment before? If so, for how long and in what capacity?
(Open Ended Question)
- *
Do you have experience working with Banner or a similar student information system? If so, what system(s)
(Open Ended Question)
UNC Pembroke is an Equal Opportunity Employer. The University prohibits discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibits discrimination against all individuals based on their age, race, color, genetic information, religion, sex, sexual orientation, gender identity or national origin.
Job Summary
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Experience
2 years
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